Quickbooks
September 7, 2017

QuickBooks Online time tracking

If you sell time you need to be able to keep track of it.  There is a very basic time tracker in QuickBooks Online.  I will walk you through the steps to use it and then how to bill that time to your client.

Be sure to watch to the end of the video, and I will show you how to prepare and send an invoice with the recorded time included.

If you would like to sign up for QuickBooks Online you can do so here.  Or book a free consultation to see which plan would be best for you.

I have recently created a small business month end checklist.  If you would like a free copy you can obtain it here.

I love to hear from you.  Please feel free to comment below, and also, let me know if there is anything else you would like to know about.

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Video Transcript:

Hi, Kerry here from MyQuickBookKeeping. If you're a consultant or trades person you likely sell time, there’s a very basic time tracker in Quick Books Online that can be used to track your time either for management purposes or to bill clients or both. I'll walk you through the steps to record time that will then bill to a client be sure to watch to the end of the video and I'll show you how to prepare and send an invoice with the recorded time included.

We'll be using the Landscaping Company in QuickBooks to demonstrate this. Using the plus sign on the top right hand corner under employees, select single time activity; be sure you have the correct employee selected, enter the date and then the customer you'll be working with along with the service you're going to be providing, this time is billable, check the box and review the hourly rate. This is populated from the services we set up in another video as with all of the defaults, thesw can be adjusted.

Let’s assume we have a contract with Cool Cars to provide a more highly specialized service at $100 per hour and then to that rate here we also have the option to select whether or not these are taxable. Knowing in Canada this option doesn’t appear at this stage, you can record the time in two ways: you can either start or end times; this is something you may want to do as you’re working during the day. Let's say we started working on this at 10a.m., then when we're finished we make a note of the time and if you've taken a break make sure you record that here too. Let's say we took a half hour lunch break, okay and we're going to save this. At the end of the day, let's say our employee, John Tarleton with his time sheet, he was also working on cool cars and he was doing some gardening; it's billable but not taxable and there's no need to enter the start and end times let's just enter the five hours.

Now because there's no default rate charged for gardening we can either alter the service item so it will show up next time or enter it each time based on the different agreement or perhaps even the employee carrying out the work. For John at this, let's say it was $25 per hour; we can also enter any further details in the description, click regarding service (I don't know including pruning, how’s that? including pruning.) And then we'll save it.

Let's create an invoice for this customer to see how that works. As soon as you select your customer, any unbilled time will appear on the right. customer, okay here is an email, I can send and close. If you'll be using your Company file, the invoice would now be sent to your client. You can set up to receive credit card payments in QuickBooks, which will help you facilitate more timely payments. There are also add-on services to Quick Books that provide much more sophisticated time tracking.

If you'd like to know more and determine which might be best for your business, please contact me; you can set up a free consultation through my website and we can discuss the options.

We've certainly covered a lot, please don't hesitate to reach out if you have any questions or would like help getting this setup.

If this video was useful, please hit like below and subscribe to my channel for more QuickBooks tip and “how to's.”

Also, I've created a small business month-end checklist to help you be sure your records are up to date each month so you can make the best decisions for your business. Click the link below to download a free copy, if there's another topic you like help, please make a note below, my next video could be for you. Cheers!

customer, okay here is an email, I can sendand close.



Video Transcript:

Hi, Kerry here from MyQuickBookKeeping. If you're a consultant or trades person you likely sell time, there’s a very basic time tracker in Quick Books Online that can be used to track your time either for management purposes or to bill clients or both. I'll walk you through the steps to record time that will then bill to a client be sure to watch to the end of the video and I'll show you how to prepare and send an invoice with the recorded time included.

We'll be using the Landscaping Company in QuickBooks to demonstrate this. Using the plus sign on the top right hand corner under employees, select single time activity; be sure you have the correct employee selected, enter the date and then the customer you'll be working with along with the service you're going to be providing, this time is billable, check the box and review the hourly rate. This is populated from the services we set up in another video as with all of the defaults, thesw can be adjusted.

Let’s assume we have a contract with Cool Cars to provide a more highly specialized service at $100 per hour and then to that rate here we also have the option to select whether or not these are taxable. Knowing in Canada this option doesn’t appear at this stage, you can record the time in two ways: you can either start or end times; this is something you may want to do as you’re working during the day. Let's say we started working on this at 10a.m., then when we're finished we make a note of the time and if you've taken a break make sure you record that here too. Let's say we took a half hour lunch break, okay and we're going to save this. At the end of the day, let's say our employee, John Tarleton with his time sheet, he was also working on cool cars and he was doing some gardening; it's billable but not taxable and there's no need to enter the start and end times let's just enter the five hours.

Now because there's no default rate charged for gardening we can either alter the service item so it will show up next time or enter it each time based on the different agreement or perhaps even the employee carrying out the work. For John at this, let's say it was $25 per hour; we can also enter any further details in the description, click regarding service (I don't know including pruning, how’s that? including pruning.) And then we'll save it.

Let's create an invoice for this customer to see how that works. As soon as you select your customer, any unbilled time will appear on the right. customer, okay here is an email, I can send and close. If you'll be using your Company file, the invoice would now be sent to your client. You can set up to receive credit card payments in QuickBooks, which will help you facilitate more timely payments. There are also add-on services to Quick Books that provide much more sophisticated time tracking.

If you'd like to know more and determine which might be best for your business, please contact me; you can set up a free consultation through my website and we can discuss the options.

We've certainly covered a lot, please don't hesitate to reach out if you have any questions or would like help getting this setup.

If this video was useful, please hit like below and subscribe to my channel for more QuickBooks tip and “how to's.”

Also, I've created a small business month-end checklist to help you be sure your records are up to date each month so you can make the best decisions for your business. Click the link below to download a free copy, if there's another topic you like help, please make a note below, my next video could be for you. Cheers!

customer, okay here is an email, I can sendand close.



Still need help?
Check this out.

Let's go!

Still need help?

We have what you need. Check out our courses and free resources to get more help managing your finances.

Let's go!